In accordance with the Financial Regulations of the IPU, the term "procurement functions" refers to all actions necessary for the acquisition - by purchase or lease - of services, including works, and of property, including material and real property.
The general principles, which the IPU staff strictly observes in exercising procurement functions, are laid down in Rule 11 of the Financial Regulations, which stipulates that due consideration shall be given to:
- Best value for money
- Fairness, integrity and transparency
- Effective international competition
- The interest of the Inter-Parliamentary Union
The Financial Regulations stipulate that equipment, supplies and other requirements shall be procured through an open competitive process, except in exceptional circumstances where the IPU Secretary General deems that, in the interests of the Union, departure from this regulation is desirable.
A set of official Rules for Procurement, including purchasing guidelines, was approved by the IPU Secretary General in 2007. A graphical flowchart, illustrating applicable purchasing procedures, is available in PDF format (file size approximately 380 Kb). Click on the image on the right to see the flowchart.
The principal materials and services typically procured by the IPU are:
- Travel services
- Printing services
- Office supplies
- Official hospitality
- Equipment rental
To register a vendor or a service company with the IPU, please submit the company profile to:
Director of Support Services|
5, chemin du Pommier
Case postale 330
CH-1218 Le Grand-Saconnex/Geneva
Tel. +41 22 919 41 36
Fax: +41 22 919 41 60